Covered in Color - Vendor Application

(Non-Food) Merchandise Vendor Application 2024

• Find our Vendor Application at the Bottom of This Page
• Festival Date: Saturday, April 13, 2024
• Location: W.P. Bill Atkinson Park, 302 W. Mid-America Blvd.
• Contact: Heather Lackey
  • 405-739-1289
  • hlackey@midwestcityok.org
• Hours of Operation: 11 a.m. - 4 p.m.
• Setup Time: 9 a.m. - 10:45 a.m. (setup must be complete by 10:45 a.m.)
• Teardown: 4 p.m.
• Sales: THE FESTIVAL will not take any portion of vendor sales, sales tax must be remitted.
• Booth Specs: 10’ x 10’ Outdoor Space - Vendor must provide their own tent, display tables and seating. Electric is limited and will be provided on a first come, first served basis at no additional cost; however, all needs must be communicated to the festival office by April 5, 2024. Electrical needs conveyed during set up or the day of the festival will not be accommodated.
  • Outdoor circuits and amps vary and are limited, please express your needs
  • Vendors must provide their own extension cords and power strips
  • Acceptable items plugged in include: cash register, lights, fans
• Product Guidelines: THE FESTIVAL will be accepting vendors based on information provided in the application, at the festival’s discretion. All products for sale shall maintain proper subject matter content and meet the bounds of good taste which is consistent with an event at which minors are in attendance. THE FESTIVAL reserves the right to prohibit sales of items which are reasonably determined to contain lewd, offensive, or overtly explicit content.
• Decorating: Vendor may decorate their provided booth and tables with décor representative of their business.
• Security: THE FESTIVAL will provide no less than 1 uniformed law enforcement officer to be on patrol during the event; however, this in no way implies responsibility on the part of THE FESTIVAL for lost/stolen items.
• Other: Under no circumstances may you sub-rent your booth space to any other vendor. All raffles, drawings, or giveaways must be approved in advance by festival management.
• Please note it is a requirement of all vendors to stay the duration of the event. Your booth may not be broken down or unmanned at any time. If special circumstances arise such as an emergency, please locate a festival staff member before departing if at all possible.
• Cancellation Notice: To adequately allow festival coordinators time to replace vendors anticipated “foot print”/reserved placement, the following will apply in regards to refunds: Cancellations must be submitted in writing, 8 days prior to event and will be refunded 100%. Refunds will not be issued after Friday, April 5, 2024.
• Force Majeure: The performance of this agreement by either party is subject to acts of God, government authority, disaster or other emergencies, any of which make it illegal or impossible for either party to perform its obligations. It is provided that this agreement may be terminated for any one or more of such reasons by written notice from one party to the other without liability.